Data Protection and Privacy Policy

Last updated: Aug. 25th, 2025

Melody Music Co-op LLC (“we,” “us,” or “our”), based in Seattle, Washington, is committed to protecting the privacy and security of all personal data we collect and process. This policy explains how we collect, use, store, and protect information for our contractors/teachers and clients (students), including payments handled through Stripe and Wix, in compliance with applicable Washington State and federal privacy laws.

1. Scope and Overview

This policy applies to all personal data collected from contractors/teachers, clients (students), and website visitors in connection with our business activities, including teaching services, payments, and communications.

2. Information We Collect

For Contractors and Teachers:

Personal contact details (name, email, phone number).
Banking information for payouts (bank account number, routing number).
Payment and tax-related information.
Other information submitted through contract agreements or direct communications.

For Clients (Students):

Basic contact information (name, email, phone number).
Date of birth.
Payment information submitted via Stripe or Wix.
Records stored securely in Google Sheets and our payment systems only.

3. How We Use Your Information

Contractors/Teachers:

To process payments via Stripe ACH direct deposit.
To manage contracts, tax, and communications related to teaching services.
To comply with legal and financial regulations.

Clients (Students):

To deliver teaching services and manage student accounts.
To communicate bookings, updates, and education-related information.
To process payments securely via Stripe and Wix.
To maintain accurate records for business and legal compliance.

4. Data Storage and Security

Contractor banking and payment data are securely processed and stored by Stripe, following strict financial regulations.
Student and client contact data and birthdays are stored in Google Sheets with restricted access.
Stripe and Wix payment data are stored and processed under their robust security and compliance standards.
We implement appropriate technical and organizational measures to protect all stored data from unauthorized access, disclosure, alteration, or destruction.

5. Data Sharing and Disclosure

We do not sell or rent personal data to any third parties.
We share personal data only with trusted third-party service providers such as Stripe and Wix, solely for payment processing purposes.
Personal data may also be disclosed to legal authorities if required by law.

6. Data Retention

We retain personal data only as long as necessary for the purposes described above and to meet legal obligations such as tax record-keeping.

7. Your Rights

Under the Washington Privacy Act (WPA) and other applicable laws, you may have the right to:

Access personal data we hold about you.
Request correction of inaccurate data.
Request deletion or restriction of data processing.
Object to data processing or withdraw consent at any time (where applicable).
Contact us to exercise any of these rights at [Insert contact email].

8. Cookies and Tracking

Our website uses cookies and similar technologies to improve user experience. Users can control cookie preferences through their browser settings.

9. Updates to This Policy

We may update this policy as needed. Changes will be posted on this page with a revised date.

10. Contact Information

For privacy concerns or to exercise your data rights, please contact us at:
melodymusiccoop@gmail.com
Melody Music Co-op LLC
Redmond, Washington